About the Role
We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the manager's working life and communication.
Responsibilities
Act as the point of contact between the manager and internal/external clients
Screen and direct phone calls and distribute correspondence
Handle requests and queries appropriately
Manage diary and schedule meetings and appointments
Make travel arrangements
Take dictation and minutes
Source office supplies
Produce reports, presentations and briefs
Devise and maintain office filing system
Schedule
Remote and In-person
Flexible schedule to complete tasks as needed: approximately 16 Hours/week (Typically 4-6 hours
Monday, Wednesday, Friday) between the hours of 9:30am and 3:30pm
Weekly Wednesday Team Meetings: 9:45 am 12:00 pm
1-2 days per week will be in person in CORAL GABLES, FL
Benefits
Mileage reimbursement (while completing job tasks and if providing transportation)
Potential for job expansion in terms of hours and/or tasks
Education
High school or equivalent (Required)
Associate or bachelor s degree or relevant college coursework and 1 to 2 years of experience, or equivalent combination of training, education, and experience to perform the job successfully
COVID-19 considerations
Applicants must be fully vaccinated
If the applicant desires to wear a face covering while in residence, it must be a clear face shield or clear face mask so I can still read lips
Requirements
A few tips to make your application more effective
The means through which you first present yourself is your CV and for this very reason, it needs to be clear, concise and drawn up with due care and attention. Some tips you might want to consider:
Specify your educational and professional experience starting with the most recent. This will help those who are reading your CV to identify, at a glance, any possible ties (connections) between your educational and professional career and the position for which you are applying;
Check and update your contact information, always stating you home details, in addition to your place of residence;
Remember to include the final mark of all the qualifications attained, always specifying the maximum top mark (e.g. 108/110);
Clearly highlight achievements, strengths and distinctive characteristics;
State your current level of knowledge and fluency in foreign languages, adding any certificates achieved;
Do not write more than two or three pages, a summary of just the most important information makes your application easier to assess;
If you wish to apply for a job opportunity on our website, please give us your consent to the processing of your personal data by checking the appropriate box in the application form.
Requirements
Positively represent me and my work and always be professional (on-time, positive attitude, respectful, proactive)
Communicate effectively and professionally with service providers, family, and the Ability Together team as needed
Read and communicate fluently in English
Experience working with and/or advocating for people that have disabilities and/or are deaf/hard-of- hearing
Potentially assist with transportation to and from community activities, outings, and/or speaking events
2 or more years of experience preferred
Experience in the healthcare industry is a plus
Eager and willing to learn, and accept challenges
Computer savvy and comfortable using webcam, headphones, and microphone
Good working knowledge of PowerPoint, Google Slides, and slide show presentation
Professional writing and communication skills
Experience working with Microsoft 365 products (Word, Outlook, and Excel) and Google Workspace
Reliable access to a car and maintain clean driving record in compliance with Transportation Safety
Standards; and maintain proper auto insurance and vehicle registration
Ability to maintain a regular work schedule on weekdays and occasionally one weekend day
Successfully pass all post-offer, and pre-employment screening requirements, including criminal background checks, and provide proof of eligibility to work in the United States
About the Company
KS REALTY GROUP employees make all the difference, every day.
In order to achieve our mission, we constantly seek out the best talent, people who know how to work in a team and who also show initiative, flexibility and enthusiasm. People who are pragmatic and able to work towards their objectives, bringing added value to the position they will be called to cover